Outside IR35 - Hybrid working (2 days on site) - 6 month initial contract

We are embarking on a huge program of global business transformation enabled by the implementation of a new global technology solution. The delivery and embedding of this technology solution across our highly successful and highly de-centralized business will change the way we work, enabling greater data insight, simplification of processes and ways of working creating greater collaboration across the business.

Purpose:

The PMO Analyst will provide outstanding administrative and coordination support across the Program team. This busy and varied role will require excellent attention to detail, multi-tasking and prioritisation skills and will make a key contribution to the success of the team.

Key Accountabilities:

• Accountable for maintaining the programme repositories and ensuring document management standards adhered to.
• Responsible for relevant inputs into project reporting, as well as ad-hoc reporting requests.
• Ensures that all actions and decisions are maintained and where appropriate follow up to ensure completion.
• Assisting in the creation of the dashboards to support management decision making with the use of Smartsheet, Power BI and additional Project tools.
• Supports program governance, reporting & communications.
• Supports RAID items Management and facilitates the Risks reviews with the leadership team.
• Responsible for setting up sheets, trackers, reports, metrics and dashboards in Smartsheet, for the project.
• Provides expert level support of organization tools (Smartsheet and Power BI).
• Support PMO Planner in roll-up & analysis of Program level plan if required.
• Facilitate Design Authority, manages the CCB Budget Responsible for ensuring the Change Request process is adhered to.
• Performing Quality Checks between RICEFWU Log and Design Authority Log as errors can impact the scope of the project.
• Responsible for ensuring 3rd party stakeholders are notified of the Change Requests.
• Reviewing the Optimus mailbox.

Essential Experience:

• Recently worked on an SAP Project.
• Previous experience of working in a busy, high profile coordination role managing multiple priorities and a variety of different stakeholders.
• Previous experience of working on a global business project and or transformation programme.
• Experience of coordinating activities across diverse and global teams.
• Excellent communication skills both verbal and written.
• Have attained or working towards Prince2 Foundation and Practitioner.
• Smartsheet Certifications advantageous.

Skills/Knowledge:

• Excellent attention to detail.
• Excellent relationship building skills.
• A strong completer - finisher'. Able to get things done and drive outcomes from others.
• Strong MS Office skills across Word, Excel and PowerPoint.
• Ability to work under own initiative and take ownership of tasks.
• Self-managed and ability to prioritise a multitude of parallel tasks and activities.
• Ability and experience of working to tight deadlines without compromising on quality.
• Demonstrable ability to flex style to suit the audience.